How to use the time card calculator
- Type the time you clocked in and out for each day you worked. 7am, 7:00 AM, 07:00 and 0700 all work.
- Add any unpaid break in minutes, such as 30 for a half-hour lunch.
- Optionally add your hourly rate to see gross pay, with overtime over 40 hours at time and a half.
- Print the timesheet or download it as a CSV for your supervisor or your own records.
A worked example
Here is a sample week for a worker paid $18.50 an hour, with a 30-minute unpaid lunch on weekdays and one overnight shift. Try it with the "Try an example week" button above.
| Day | In | Out | Break | Hours |
|---|---|---|---|---|
| Monday | 7:00 AM | 3:30 PM | 30 min | 8:00 |
| Tuesday | 7:00 AM | 3:30 PM | 30 min | 8:00 |
| Wednesday | 7:00 AM | 5:00 PM | 30 min | 9:30 |
| Thursday | 7:00 AM | 3:30 PM | 30 min | 8:00 |
| Friday | 10:00 PM | 6:30 AM (Sat) | 30 min | 8:00 |
| Saturday | 8:00 AM | 1:00 PM | none | 5:00 |
| Total | 46:30 (46.50) | |||
That is 40 regular hours and 6.5 overtime hours. Regular pay is 40 × $18.50 = $740.00. Overtime pays 1.5 × $18.50 = $27.75 an hour, and 6.5 × $27.75 = $180.375, which rounds to $180.38. Gross pay for the week is $920.38 before taxes.
Hours and minutes or decimal hours?
Time cards often show hours as hours and minutes (8:15 means eight hours fifteen minutes), while payroll multiplies your rate by decimal hours (8.25). They are the same amount of time written two ways. The calculator shows both, side by side.
| Minutes | Decimal hours | Minutes | Decimal hours |
|---|---|---|---|
| 5 | 0.08 | 35 | 0.58 |
| 10 | 0.17 | 40 | 0.67 |
| 15 | 0.25 | 45 | 0.75 |
| 20 | 0.33 | 50 | 0.83 |
| 25 | 0.42 | 55 | 0.92 |
| 30 | 0.50 | 60 | 1.00 |
Questions
How do I calculate hours worked on a time card?
For each day, subtract the clock-in time from the clock-out time, then take off any unpaid break. Add the days together for the week. The calculator does this for you to the minute, and shows the total both as hours and minutes (like 46:30) and as decimal hours (46.50).
What if my shift goes past midnight?
Enter the times as they are, for example in at 10:00 PM and out at 6:30 AM. If the out time is earlier than the in time, the calculator counts it as the next morning and marks the day as overnight. The hours count toward the day the shift started.
How is overtime calculated?
With the federal rule, hours over 40 in a workweek are overtime, paid at 1.5 times your regular rate. That is the Fair Labor Standards Act rule from the U.S. Department of Labor. Not every job is covered, and some states add their own rules, such as daily overtime in California, which this calculator doesn't apply yet.
How do I convert minutes to decimal hours?
Divide the minutes by 60. So 30 minutes is 0.50 hours, 15 minutes is 0.25 and 45 minutes is 0.75. We round decimal hours to two places, with halves rounded up, so 7 minutes shows as 0.12.
Should I include my lunch break?
Enter unpaid breaks, like a 30-minute lunch you clock out for, in the break column, and they come off your hours. Short paid rest breaks usually count as work time under federal rules, so leave those out of the break column.
Is my time card saved?
Your times are saved in your own browser on this device so they're still there if you come back. Nothing is sent to us. Use Clear to wipe them, or Print or Download CSV to keep a copy.
Can I give this timesheet to my boss?
Yes. Add your name and the week, then choose Print or save PDF for a one-page timesheet with signature lines, or Download CSV to open it in a spreadsheet. Your employer's own payroll records are the official count.
This calculator gives an estimate for your own records. It is not payroll, legal or tax advice, and your employer's records and state law decide what you are paid. See how we calculate for the rules and sources.